Trusted by UK Personal Trainers

Online Invoicing Software
for Personal Trainers

Simply Invoicing for Personal Trainers

For personal trainers: invoice sessions and packages, track client payments, record expenses like travel or equipment, and export reports for tax time—so you stay organised and get paid.

Start with free plan
No credit card required
Cancel anytime
VAT Ready
Simply Invoicing
Invoice #INV-2024-0847
PT Package (10 Sessions)£450.00
Nutrition Check-In (Monthly)£90.00
Training Plan Update£60.00

VAT (20%)£120.00
Total Due £720.00
🇬🇧 UK Compliant

Simply Invoicing for Personal Trainers

Simply Invoicing helps personal trainers invoice sessions and packages, keep client details organised, and track payment status. Record expenses like equipment and travel, and export reports for accounts, keeping your fitness business admin simple.

No spreadsheets. No complicated accounting systems. Just straightforward invoicing built for Personal Trainers.

VAT-ready invoices
Service-based invoicing
Products & Services
Store customer details
Share with accountant
Track income & expenses
10K+
Invoices Created
98%
Customer Satisfaction
2min
Average Invoice Time
£2M+
Invoiced Monthly

Features That Matter for Personal Trainers

Invoice creation is quick; manage every customer, track payments, log expenses, view reports, store documents, run multiple businesses, set VAT, send invoices by link, and export data for accountants.

Detailed Service Invoices

Create clear invoices with breakdowns for labour, mileage, materials and additional services.

Flexible Invoice Creation

Create and edit invoices anytime. Save drafts, duplicate previous invoices and customise line items easily.

VAT Calculation

Automatic VAT calculation using UK-compliant rates. Generate VAT-ready invoices instantly.

Expense Tracking

Log business expenses, receipts and operational costs. Keep everything organised for tax time.

Customer Database

Store customer names, addresses and contact details for faster invoice creation.

PDF & Link Sharing

Send invoices as professional PDFs or secure shareable links. Customers can view and pay online.

How It Works

Add each client as a customer, create an invoice for sessions or packages, apply VAT if relevant, send by email or link, then track payment status. Record expenses and review reports monthly.

01

Sign Up

Create your account and get started in minutes.

02

Add Customers

Save customer details for quick and easy billing.

03

Create Invoice

Add services or products and generate a professional invoice.

04

Send & Track

Send invoices and keep track of paid, pending, and overdue statuses in one place.

Why Personal Trainers Choose Simply Invoicing

Personal Trainers need quick invoices for sessions, packages and recurring billing. Personal Trainers use Simply Invoicing to track clients, payments and expenses, keeping admin light between training blocks.

🧾

Branded Professional Invoices

Create clean, professional invoices with your logo and business details in seconds.

💼

Simple Payment Management

Record payments, track invoice status and keep full visibility of what’s paid and what’s outstanding.

📈

Clear Financial Overview

Monitor income, expenses and business performance from one organised dashboard.

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Customer Database

Store customer details securely and generate invoices faster with saved information.

Smart Invoice Tracking

See which invoices are pending or overdue and stay in control of your cash flow.

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Expense & Cost Tracking

Log business expenses and keep everything ready for your accountant at tax time.

Ready to simplify your invoicing?

Personal Trainers: join Simply Invoicing to invoice sessions and packages, track UK payments, and keep VAT, expenses and reports organised—so you can focus on clients and results.

No credit card required  •  Upgrade anytime  •  Start with free plan

Frequently Asked Questions

Create an invoice with a clear package name and number of sessions included, plus the period covered. This helps clients understand what they are paying for and reduces questions.

Yes—issue monthly invoices with consistent descriptions for coaching or training plans. Regular billing keeps cashflow predictable and simplifies your admin.

Only if you are VAT-registered and VAT applies to your services. If VAT applies, show the VAT rate and VAT amount clearly; if not, keep totals straightforward.

Use invoice statuses to see unpaid or overdue invoices. Checking outstanding balances regularly helps you follow up early and keep your schedule running smoothly.

Common expenses include gym rent, equipment, software subscriptions, marketing, travel, and insurance. Recording expenses consistently supports reporting and tax preparation.

Still have questions?

Our support team is here to help. Get in touch with us anytime.

Contact Support

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