Trusted by UK Architects

Online Invoicing Software
for Architects

Simply Invoicing for Architects

Online invoicing for architects: create itemised fee invoices, add VAT, track clients and payment status, record expenses, and export reports for your accountant—so you spend less time chasing money.

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VAT Ready
Simply Invoicing
Invoice #INV-2024-0847
Concept Design Fee£1,200.00
Planning Drawings & Revisions£850.00
Site Visit & Measurements£300.00

VAT (20%)£470.00
Total Due £2,820.00
🇬🇧 UK Compliant

Simply Invoicing for Architects

Simply Invoicing helps architects invoice fees clearly, keep client details in one place, and track what’s been paid. Create VAT invoices in minutes, record expenses, and export reports for bookkeeping, so your practice stays focused on design, not admin daily.

No spreadsheets. No complicated accounting systems. Just straightforward invoicing built for Architects.

VAT-ready invoices
Service-based invoicing
Products & Services
Store customer details
Share with accountant
Track income & expenses
10K+
Invoices Created
98%
Customer Satisfaction
2min
Average Invoice Time
£2M+
Invoiced Monthly

Features That Matter for Architects

Invoice creation is fast; manage every customer, track payments, log expenses, view reports, store documents, run multiple businesses, set VAT, send reminders, accept online cards, and export data for accountants.

Detailed Service Invoices

Create clear invoices with breakdowns for labour, mileage, materials and additional services.

Flexible Invoice Creation

Create and edit invoices anytime. Save drafts, duplicate previous invoices and customise line items easily.

VAT Calculation

Automatic VAT calculation using UK-compliant rates. Generate VAT-ready invoices instantly.

Expense Tracking

Log business expenses, receipts and operational costs. Keep everything organised for tax time.

Customer Database

Store customer names, addresses and contact details for faster invoice creation.

PDF & Link Sharing

Send invoices as professional PDFs or secure shareable links. Customers can view and pay online.

How It Works

Add your customer, create an invoice with clear line items, apply VAT, send by email or link, then track payment status. Record expenses and review reports to stay organised monthly.

01

Sign Up

Create your account and get started in minutes.

02

Add Customers

Save customer details for quick and easy billing.

03

Create Invoice

Add services or products and generate a professional invoice.

04

Send & Track

Send invoices and keep track of paid, pending, and overdue statuses in one place.

Why Architects Choose Simply Invoicing

Architects need invoices that match staged fees and variations. Simply Invoicing lets Architects send clear VAT invoices, track client payments, and export reports quickly, so you spend more time designing.

🧾

Branded Professional Invoices

Create clean, professional invoices with your logo and business details in seconds.

💼

Simple Payment Management

Record payments, track invoice status and keep full visibility of what’s paid and what’s outstanding.

📈

Clear Financial Overview

Monitor income, expenses and business performance from one organised dashboard.

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Customer Database

Store customer details securely and generate invoices faster with saved information.

Smart Invoice Tracking

See which invoices are pending or overdue and stay in control of your cash flow.

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Expense & Cost Tracking

Log business expenses and keep everything ready for your accountant at tax time.

Ready to simplify your invoicing?

Architects: join Simply Invoicing today to send VAT-ready fee invoices, track payments, and keep your studio’s billing organised across the UK—without the spreadsheet hassle.

No credit card required  •  Upgrade anytime  •  Start with free plan

Frequently Asked Questions

Use separate line items for each stage (concept, planning, technical design) and add variations as their own rows. This keeps approvals clear and reduces disputes when scopes change.

Yes—apply the correct VAT rate to your invoice totals and show VAT as a separate amount. This helps clients understand the breakdown and supports accurate bookkeeping.

Include your business details, client details, invoice number, date, description of services, stage or milestone, VAT breakdown, and payment terms. Clear wording helps you get paid faster.

Use invoice statuses to see what is sent, overdue, or paid. Regularly review outstanding balances so you can follow up promptly without losing time.

List reimbursable costs (travel, printing, survey fees) as separate lines and keep receipts for your records. This makes it easy for clients to approve and for you to report expenses accurately.

Still have questions?

Our support team is here to help. Get in touch with us anytime.

Contact Support

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